Payroll software built around how growing companies actually pay
Allowances, deductions, loans, advance salary and bonuses, calculated by rules you set and posted to your accounts.
HR Nova.ai is payroll software for growing companies. It calculates monthly pay from salary structures, attendance and approved requests, handles allowances, pension and social security bases, income tax, loans, advances, bonuses and final settlement, sends payslips to employees, and posts journal entries to its built-in finance ledger.
What is payroll software?
Payroll software calculates what each employee should be paid, including allowances, deductions, taxes and statutory contributions, then produces payslips and payment records. Good payroll software follows your policy through configurable rules instead of fixed settings.
What you get
Allowances that follow your policy
Set each allowance as a fixed amount or a percentage of basic, gross or a custom base. Four switches decide whether it counts toward gross salary, the overtime base, the leave-encashment base and the pension or social security base. One-time allowances for joining, relocation or festivals are paid once and kept out of recurring bases by default.
Attendance deductions with a ceiling
Late-ins, early-outs, half days, unpaid leave and missing punches reduce pay according to your grace periods and rounding rules. A single monthly cap covers attendance deductions, loan installments and advance recovery together, so take-home pay never falls below your policy limit.
Bonuses by rule
Pay fixed bonuses, bonuses linked to basic or gross salary, or performance bonuses using the rating bands from the HR Nova.ai performance module. Festival bonuses, such as Eid bonuses, are set up as their own type.
Income tax and statutory contributions
HR Nova.ai calculates income tax and statutory contributions in the payroll run and produces the monthly records.
Final settlement in one screen
When someone leaves, HR Nova.ai adds pending salary and leave encashment, recovers any outstanding loan or advance, and shows the full breakdown for approval.
Payroll that lands in the books
Approve the run and HR Nova.ai publishes payslips to self-service and posts double-entry journal entries to the finance ledger.
How a payroll run works
- Attendance and approved requests lock for the month.
- HR Nova.ai calculates every pay component.
- HR reviews the exceptions list.
- The approver signs off.
- Payslips publish and journal entries post to Finance and Accounts.
Payroll and Payslips
Run payroll with allowances, deductions, bonuses and tax calculated by the rules you set.
- Allowances that follow your policy
- Attendance deductions with a ceiling
- Bonuses by rule
- Income tax and statutory contributions
| Component | Rule | USD |
|---|---|---|
| Basic salary | Grade G7 | 5,200 |
| Housing allowance | 30% of basic | 1,560 |
| Late deduction | Capped at 1 day | -120 |
| Performance bonus | Rating 4 of 5 | 800 |
| Income tax | FY 2026-27 slabs | -1,050 |
Common questions
Can't find your answer? Browse every question or contact us.
01Does HR Nova.ai calculate pension contributions?
Yes. Each allowance can be included in or excluded from the pension base, and contributions are calculated in the payroll run.
02Does HR Nova.ai support social security contributions?
Yes. Allowances can be included in or excluded from the social security base, set per allowance.
03Can some allowances be paid only once?
Yes. One-time allowances are paid in a single run and excluded from recurring bases by default.
04Is there a limit on total deductions?
Yes. You set one monthly cap across attendance deductions, loans and advances.
05Does payroll connect to accounting?
Yes. Every approved payroll run posts journal entries to the HR Nova.ai built-in double-entry ledger.
06How is final settlement calculated in HR Nova.ai?
Pending salary plus leave encashment, minus any outstanding loan or advance, shown line by line for approval.
AI drafts. A named person approves.
Nothing touches pay, ratings or an employee file until a named person signs off, and every approval is logged with their name and the date.
More in Finance and Accounts
Loans and Advance Salary
Advances and employee loans, recovered automatically
Explore module| Account | Debit | Credit |
|---|---|---|
| Salaries expense | 1,280,000 | |
| Income tax payable | 192,000 | |
| Pension payable | 76,800 | |
| Loans and other deductions | 34,700 | |
| Salaries payable | 976,500 |
Other
HR and accounting in one ledger
Explore moduleSee HR Nova.ai on your own workflows
A 30-minute demo built around the HR process that takes most of your week.