HR and accounting in one ledger
A double-entry finance ledger inside your HR system. Payroll posts automatically. Track expenses, assets, liabilities and capital, with profit and loss and balance sheet reports.
| Account | Debit | Credit |
|---|---|---|
| Salaries expense | 1,280,000 | |
| Income tax payable | 192,000 | |
| Pension payable | 76,800 | |
| Loans and other deductions | 34,700 | |
| Salaries payable | 976,500 |
HR Nova.ai includes a double-entry Finance and Accounts module inside the HR system. It keeps a chart of accounts across assets, expenses, liabilities, capital and income, receives payroll, loan and tax entries automatically, and produces profit and loss, trial balance and balance sheet reports.
Why put accounting inside the HR system?
Payroll is usually a company's biggest expense, yet most HR systems export it to accounting as a file that someone re-enters. With the ledger inside HR Nova.ai, salaries, taxes and loan recoveries post automatically and both teams see one set of numbers.
What you get
What the module covers
A hierarchical chart of accounts, ledgers with running balances, cash and bank payment vouchers, journal vouchers, an asset register with straight-line or reducing-balance depreciation, liabilities and taxes payable updated from payroll, capital and drawings, and year-end closing.
Reports
Profit and loss, trial balance, balance sheet, expense reports, asset register and liability reports, filtered by date and account.
Helpful AI touches
HR Nova.ai suggests the expense category from what you type ("Electricity bill July" becomes Utilities, Electricity), flags assets near the end of their useful life, and forecasts next month's profit from past trends.
Other
Payroll posts its journal entries to the built-in ledger, so finance reports are ready without re-keying.
- Journal entries on every payroll close
- Trial balance and profit and loss
- Cost centres by department
- Exports for your auditor
Common questions
Can't find your answer? Browse every question or contact us.
01Does HR Nova.ai replace our accounting software?
It covers core double-entry accounting. Larger companies often use it for payroll accounting alongside their ERP.
02Which depreciation methods are supported?
Straight-line and reducing-balance, set per asset.
03Do expenses need approval?
Entries above a threshold you set need Finance Manager sign-off.
AI drafts. A named person approves.
Nothing touches pay, ratings or an employee file until a named person signs off, and every approval is logged with their name and the date.
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