HR Letters, Filled From Your Records
Generate offer, appointment, experience, increment, and bonus letters from employee data. Each letter is checked for missing fields before it goes to an approver.
HR NovaTo whom it may concern
HR Nova.ai builds letters from your own templates, filling in names, salaries, dates, and performance figures from employee, payroll, and performance records. A named approver reviews each letter before it is issued as a branded PDF and saved to the employee's file.
What you get
Letters HR Nova.ai creates
Offer letter, internship offer letter, appointment letter, bank account opening letter, employment service letter, designation change letter, performance increment letter, bonus letter, experience letter, and any custom template you add.
Fields fill from the source
Salary breakdowns come from payroll, increment percentages from performance, dates from the employee record. Nobody retypes a number.
AI checks before anyone signs
Before a letter goes for approval, AI checks for empty fields and mismatches, such as a salary that does not match payroll. The most common HR embarrassment, a wrong figure on an offer letter, is caught early.
Approved, branded, stored
Letters route to the HR manager and the managing partner, or through your own approval chain, then go out as PDFs on your letterhead and are saved in the employee's document vault.
HR Letters and Documents
Create HR letters using templates, auto-filled data, AI checks, and approvals.
- Offer, appointment, experience, increment, and bonus letters
- Auto-filled employee details
- AI checks for missing fields
- Approved and stored as branded PDFs
| Letter | Employee | Status |
|---|---|---|
| Offer letter | Jack Turner | Approved |
| Experience letter | Hannah Brooks | Approved |
| Increment letter | Lucas Scott | Pending HR |
| Bonus letter | Chloe Evans | Draft |
Common questions
Can't find your answer? Browse every question or contact us.
01Can we use our own letter templates and letterhead?
Yes.
02Who approves HR letters?
You set the approval chain for each letter type.
03Can employees request letters themselves?
Yes, through self-service.
04Are issued letters stored?
Yes, in the employee's document vault.
AI drafts. A named person approves.
Nothing touches pay, ratings or an employee file until a named person signs off, and every approval is logged with their name and the date.
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